InvoiceChecker
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Terms & Conditions

Last Updated: January 1, 2025

1. Acceptance of Terms

By accessing or using InvoiceChecker (“Service”, “we”, “us”, or “our”), you agree to these Terms and Conditions (“Terms”). If you do not agree, do not use the Service.

2. Scope of Service & Intended Use

InvoiceChecker is designed for the secure analysis of legal billing records—including invoices, time entries, expenses, and related billing data. The Service converts billing data into structured entries and applies user-selected checks to produce line-level findings, reports, and high-level metrics for internal review and vendor communication.

The Service is not a law firm and does not provide legal advice. The outputs are informational and must be reviewed by your team before any decision or action.

3. Data Use & Confidentiality

We understand invoices contain confidential business information (e.g., billing rates, matter identifiers). We treat uploaded billing data as confidential and protect it with enterprise-grade security, including encryption in transit (TLS) and at rest (AES-256 class), access controls based on least-privilege, and a cloud platform that maintains SOC 2 Type II compliance and related certifications.

You remain the owner of your data. You may export or request deletion of stored results, subject to applicable law and reasonable technical limitations (see Section 9).

4. Privileged & Sensitive Materials (Prohibited Content)

While the Service is intended for billing data, it is not intended for attorney-client privileged communications, litigation strategy, or other legally sensitive documents (e.g., pleadings, discovery materials, privileged memos). Do not upload content that could waive privilege or that you are not authorized to share for automated processing. You are responsible for ensuring your uploads are appropriate for automated analysis by secure third-party systems, including cloud infrastructure and AI services.

5. Security Overview

We implement administrative, technical, and physical controls to safeguard your data, including:

  • Encryption: TLS for data in transit; AES-256 class encryption for data at rest.

  • Compliance: Our cloud platform maintains SOC 2 Type II posture with third-party control validation.

  • Access Controls: Private storage by default, signed URLs for controlled sharing, least-privilege credentials, and internal role-based access.

6. AI & Automated Processing

The Service uses a combination of deterministic rules and AI-enabled analysis to evaluate billing entries and produce flags. Results may contain errors or omissions. Outputs are provided “as is” and are intended to support—not replace—professional judgment.

7. User Responsibilities

You represent and warrant that you have all rights and permissions necessary to upload and process the data you submit. You are responsible for reviewing outputs, verifying findings, and determining any actions you take based on the results. You agree not to use the Service for unlawful purposes or to upload content described as prohibited in Section 4.

8. Account Security

If you create an account, you are responsible for safeguarding your credentials and for all activity occurring under your account. Notify us promptly of any unauthorized use or suspected security incident.

9. Data Retention & Deletion

We retain uploaded data for the duration necessary to provide the Service and as otherwise permitted by law. You may request deletion of stored invoices and associated outputs, subject to legal, audit, and technical constraints. We will make commercially reasonable efforts to fulfill verified deletion requests.

10. Plans, Billing & Changes

If you purchase a paid plan, fees are billed per the plan terms shown at checkout or in your dashboard. We may modify plan offerings, features, or pricing with notice. Unless otherwise stated, fees are non-refundable except as required by law.

11. Disclaimers & Limitation of Liability

THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. TO THE MAXIMUM EXTENT PERMITTED BY LAW, INVOICECHECKER AND ITS AFFILIATES SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES, OR FOR ANY LOSS OF DATA, PROFITS, OR BUSINESS, EVEN IF ADVISED OF THE POSSIBILITY. OUR TOTAL LIABILITY FOR ANY CLAIM SHALL NOT EXCEED THE AMOUNTS PAID BY YOU FOR THE SERVICE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

12. Modifications to Terms

We may update these Terms from time to time. Material changes will be effective upon posting. Your continued use of the Service after changes constitutes acceptance of the revised Terms.

13. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of Michigan, excluding conflict-of-laws rules. Any dispute shall be brought exclusively in the state or federal courts located in Michigan, United States, and you consent to such jurisdiction and venue.

14. Contact

For questions or requests (including data deletion), visit our Support page or email support@invoicechecker.com.